| IEEE Statistical Signal Processing Workshop 2007 | |
| August 26-29, Madison, WI |
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Submit Final Paper - Deadline Friday, July 6, 2007, Midnight at UTC -12 Check Status of Submitted Paper Regenerate Copyright Form |
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Table of ContentsPart I: General InformationPart II: Preparation of the PaperPart III: Submission and Review of the Paper
Part IV: Preparation of the PresentationPart I: General InformationProcedureThe SSP 2007 paper submission and review process is being conducted in a manner similar to previous SSP (and ICIP and ICASSP) conferences:
The review process is being conducted entirely online. To make the review process easy for the reviewers, and to assure that the paper submissions will be readable through the online review system, we ask that authors submit paper documents that are formatted according to the Paper Kit instructions included here. RequirementsSubmissions should be no longer than 3 pages, including all text, figures, and references. Reviewers will be instructed to base their review on the first three pages of any submission, ignoring any additional material. If an author submits a paper longer than three pages, that author will be sent a note reminding them of this policy and recommending that they upload a shorter paper before the submission deadline. The paper will not be automatically rejected, but authors may not receive the note in time to make revisions before the deadline. Authors are strongly recommended to limit their submissions to three pages. Papers must be submitted by the deadline date. There will be no exceptions. Accepted papers MUST be presented at the conference by one of the authors, or, if none of the authors are able to attend, by a qualified surrogate. The presenter MUST register for the conference at one of the non-student rates offered, and MUST register before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program. A single registration may cover up to four (4) papers. Deadlines and Important Dates
CorrespondencePlease make sure to put the conference name (SSP 2007) and the paper number that is assigned to you on all correspondence. Additional questions regarding submission of papers should be directed to the following address: SSP 2007 Part II: Preparation of the PaperDocument FormattingUse the following guidelines when preparing your document: LENGTH: You are allowed a total of 3 pages for your document. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Reviewers will be instructed to ignore any material exceeding the first three pages. LANGUAGE: All proposals must be in English. MARGINS: Documents should be formatted for standard letter-size (8-1/2" by 11" or 216mm by 279mm) paper. Any text or other material outside the margins specified below will not be accepted:
TYPE: Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly. Size: Use a font size that is no smaller than 9 points throughout the paper, including figure captions. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the proposal much more readable. Larger type sizes require correspondingly larger vertical spacing. TITLE: The paper title must appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title must be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title. AUTHOR LIST: The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. Proposals with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form. ABSTRACT: Each paper should contain an abstract of 100 to 150 words that appears at the beginning of the document. Use the same text that is submitted electronically along with the author contact information. LaTeX symbols are NOT allowed. INDEX TERMS (KEYWORDS) NEW: Enter up to 5 keywords separated by commas. Keywords may be selected from the IEEE keyword list found at: http://www.ieee.org/organizations/pubs/ani_prod/keywrd98.txt. BODY: Major section headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics. REFERENCES: List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example: [1] D. E. Ingalls, "Image Processing for Experts," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988. ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. All halftone illustrations must be clear in black and white. Since the printed proceedings will be produced in black and white, be sure that your images are acceptable when printed in black and white (the CD-ROM and IEEE Xplore proceedings will retain the colors in your document). PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled. TemplatesThe following style files and templates are available for users of LaTeX and Microsoft Word:
We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5" X 11"). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style. In particular, with LaTeX, there are cases where the top-margin of the resulting Postscript or PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content. Part III: Submission and Review of the PaperThe review process will be performed from the electronic submission of your paper. To ensure that your document is compatible with the review system, please adhere to the following compatibility requirements: File FormatThe 'IEEE Requirements for PDF Documents' MUST be followed EXACTLY. The conference is required to ensure that documents follow this specification. The requirements are enumerated in: Papers must be submitted in either PostScript (PS) or Adobe's Portable Document Format (PDF) format. PDF and Postscript files:
ALL FONTS MUST be embedded in the PDF or PostScript file. There is no guarantee that the viewers of the paper (reviewers and those who view the proceedings CD-ROM after publication) have the same fonts used in the document. If fonts are not embedded in the submission, you will be contacted by CMS and asked to submit a file that has all fonts embedded. Please refer to your PDF or PS file generation utility's user guide to find out how to embed all fonts. Creating a Postscript (PS) FileWindows users: To save a document as a PostScript file:
Macintosh users: To save a document as a PostScript file:
File Size LimitAuthors will be permitted to submit a document file up to 3 MB (megabytes) in size. To request an exception, contact the paper submission technical support at: ssp2007@cmsworkshops.com. File NameThe filename of the document file should be the first author's last name, followed by the appropriate extension (.ps or .pdf). For example, if the first author's name is Johan Smith, you would submit your file as "smith.ps" or "smith.pdf". To speed transmission of your PostScript and PDF files, you may use a compression utility that will produce compressed archives that are 100% compatible with the ZIP compression format defined by PKWare or the GZip format common on UNIX and Linux systems. Such a utility can be downloaded from PKWare's website at: www.pkware.com. This compression is not required, but it is allowed and encouraged so that file transfer times may be reduced. If you do submit a compressed version of the document file, use the same filename specification mentioned earlier, with the appropriate file extension (for example, "smith.zip" or "smith.gz"). The paper submission process will append the filename with a unique identifier when it is stored on our system, so multiple submissions with the same name will not overwrite each other and will be distinguishable. Electronic Paper SubmissionWhen you have your document file ready, gather the following information before entering the submission system:
Notification of AcceptanceAuthors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date. The email notification will include the presentation format chosen for your paper (lecture or poster) and may also include the presentation date and time, if available. The notification email will include comments from the reviewers. The conference cannot guarantee that all of the reviewers will provide the level of comment desired by you. However, reviewers are encouraged to submit as detailed comments as possible. Because of the short amount of time between paper acceptance decisions and the beginning of the publication process, SSP 2007 is not able to allow for a two-way discourse between the authors and the reviewers of a paper. If there appears to be a logistical error in the reviewer comments, such as the reviewer commenting on the wrong paper, etc., please contact SSP 2007 at ssp2007@cmsworkshops.com. Required Author RegistrationBe sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each paper must have at least one author registered, with the payment received by the author registration deadline (see above) to avoid being withdrawn from the conference. http://ssp07.org/registration.html Copyright Issues for Web PublicationIf you plan to publish a copy of an accepted paper on the Internet by any means, you MUST display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material: Copyright 2006 IEEE. Published in the IEEE 2007 Statistical Signal Processing Workshop (SSP 2007), scheduled for August 26-29, 2007 in Madison, Wisconsin. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works, must be obtained from the IEEE. Contact: Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 908-562-3966. If you post an electronic version of an accepted paper, you must provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting. Part IV: Preparation of the PresentationPoster PresentationsPoster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper. Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces. For your poster, a board will be provided which measures 120cm tall by 240cm wide (4 ft. tall by 8 ft. wide) in landscape orientation. Push tacks or velcro adhesive will be provided at the conference to mount your poster to the board. The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)' name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as "cmss" in the Computer Modern family or the "Helvetica" PostScript font) to make the print easier to read from a distance. Make your poster as self-explanatory as possible. This will save your efforts for technical discussions. There will not be any summaries given at the beginning of the poster sessions at SSP 2007, so authors need not prepare any overhead slides for their poster presentations. You may bring additional battery-operated audio or visual aids to enhance your presentation. Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the 2 hour poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters. |